4.3 Example: Grant-Writing Timeline

Below is an example of a grant-writing timeline, beginning with the research phase. The timeline continues through the follow-up, when it is determined if the proposal was successful. Other deliverables might need to be incorporated depending on the type of grant application.

Date / Milestone	Tasks / Actions
May 15: Start Planning and Research	Identify potential funding opportunities Review grant guidelines and eligibility Assemble the grant-writing team Create a project timeline and draft a budget estimate
June 1: Develop Proposal Framework	Finalize the project scope and goals Assign writing tasks to team members Draft the Statement of Need and Project Description with the team
June 15: First Draft Completed	Complete the first full draft of the proposal Ensure alignment with grant guidelines Gather supporting documents (letters of support, financials, etc.)
June 25: Internal Review and Edits	Have team members review and provide feedback Revise for clarity, consistency, and persuasiveness Update budget details to ensure accuracy
July 5: External Review and Final Edits	Share with an external reviewer or expert for feedback Make final revisions and proofread for errors Double-check compliance with submission guidelines
July 15: Prepare for Submission	Finalize and format all documents If applicable, upload files to the application portal or prepare hard copies Conduct a last-minute checklist review
July 20: Submit the Proposal	Submit the grant at least 1–2 days before the deadline to account for any technical issues Confirm receipt with the funding agency
July 31: Official Deadline	If necessary, follow up to ensure submission was successful
August: Follow-Up and Next Steps	Track the grant status and expected decision date Prepare for potential follow-up questions or additional documents If not funded, request feedback for future improvement Notify the grant-writing team of the grant status